How do I re-activate Office for an off-campus machine?
However, when working with numbers, it’s important to verify that everything worked properly. When working with text, this typically isn’t a big problem because spell check will catch most of the errors. If the scan isn’t clear, has smudges, watermarks or is distorted in any way, the software can read the document incorrectly. Acrobat is “reading” the text by looking at the lines in the document. One caveat that you should be aware of is that this process isn’t perfect. In Acrobat, if you choose File > Export To > Spreadsheet > Microsoft Excel Workbook, you’ll be able to save the contents as a spreadsheet and open it in Excel.Īs you can see, the result is much more useful: If you try to select the text you’ll find that you can’t….Įxport Data into Excel Export Data into Excelįortunately, Acrobat has a better way to get your document into excel. Open the file and you’ll see the chart of numbers below. The PDF document has been embedded so you can try it yourself. We’ll use a sample document that was printed out and scanned in. Fortunately, Acrobat can analyze the picture, recognize the text and add it to the document.
Without the embedded text, the you can’t copy and paste, you can’t open the file in Word for editing and, perhaps most importantly, the document can’t be searched. However, when paper documents are scanned into a computer, the PDF file is created using an image, without the actual text.
(Side note: While this works, Word doesn’t do a great job of preserving the formatting). It also allows newer versions of Microsoft Word to open that file so you can edit it. This allows the user to select text so it can copied and pasted into another document. When you create an Acrobat Document (PDF) from Word, the actual text of what was written is stored in that document. Adobe - Optical Character Recognition & Exporting to Excel
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